iPMO Overview Program and Sub Project Management Issue Management Risk Management Document Management Change Request Management My Project View Search Facility System Requirements

Tools Set for Program Management Office           Boston iPMO is a single consistent web platform that integrates all features needed for large projects management. Boston iPMO also a centralised global repository to aggregate project portfolio data from all project areas. Boston iPMO provides a consistent view of project information while keeping sensitive information secure. Boston iPMO drastically reduces the time spent on report preparation as well as the time spent on combining information from a variety of sources. Its capabilities related to timely reporting and communication enable the managers to invest less time on administration, thus freeing up more time to focus on business and technical issues. Boston iPMO can be quickly tailored to a specific project, process, or business initiative. It provides the facility to work more closely with all the stakeholders across the enterprise, including the partners, suppliers, customers, and clients.         Boston iPMO Modules Include:          Program and Sub Projects Management          Issues Management          Risk Management          Document Management          Change Requests Management          My Projects View          Powerful Search Facility       Web-Based, Feature-rich Collaborative Environment       The project teams can leverage the benefits of a Web-based, feature-rich collaborative environment in managing business critical projects. It allows the individual staff member or the entire team to become more effective and free up time for achieving more important business outcomes. Boston iPMO enables hard financial dollar saving resulting from reduced time spent on administration and reporting.               Boston iPMO's Web Architecture Delivers Highly Interactive Functionalities while Minimising the Total Cost of Ownership       Boston iPMO tenders the opportunity for the project team and the company staff to realise the maximum utilisation of the corporate Intranet and the Web by offering the opportunity to use these as business tools to communicate with customers, partners, suppliers and co-workers. Boston iPMO Web architecture delivers highly interactive functionalities while minimising system administration. This web architecture dramatically reduces the local system administration time and cost by enabling the enterprise-wide deployment of a zero-administration browser-based application.  Up             Boston iPMO allows users either to start at a high level and drill down to a particular view or to go directly to the project that they are working on.       Key Functionalities:          Program dashboard – progress status on running projects          Navigation to a project via program dashboard          Filtering of projects by status, priority, start date, end date, manager/resource, project or   client          Filtering of tasks related to different phases of the project life cycle,          Searching for exceptions such as overdue project tasks, documents, issues and risk   mitigation          Integration with Microsoft Project 2000 or later versions          Management reporting          Production of tasks and milestone progress status reports by manager, resource,   project,   client, and by department          Production of tasks and milestone progress status reports at a high level or at a detailed   level          Formation of reports using PDF, WORD, HTML or EXCEL format for publishing or for   sharing   with other users          Field based filters to access necessary and relevant information        Up             Boston iPMO includes a collaborative and proactive issue tracking system for raising issues, assigning resources to issue resolution, and adding actions or progress notes.       Key Functionalities:          Allow all team members to identify and log issues in a central issue log          Automatic time and date stamp and registration of who logged the issue          Assign the issue to a project          Prioritise the issues based on project standards          Set a due date for the issue to be resolved          Allocate an issue to a manager          Track an issue for resolution with a full progress trail          Filter issues by status, priority, due date, manager/resource, or project          Produce high level summary reports as well as detailed reports          Manage issues across all sub projects          Attach documents or links that are relevant to each issue        Up             Managing risk areas is critical to a multi project environment. Its successful management will go a long way towards ensuring overall project success. Risks need to be managed vigorously in order to decrease the possibility of occurrence as well as to minimise their consequences/impact on the program.       Key Functionalities:          Allow all team members to identify and log risks in a central risks log          Categorise risks by likelihood of occurrence and consequences/impact          Log automatic time & date stamp; and registration of who logged the risk          Assign a risk to a project          Assign a risk rating based on project standards          Set a due date for the risk to be mitigated          Allocate the risk to a manager for management & mitigation          Track a risk for mitigation with a full progress trail          Review risks by status, rating, due date, manager/resource, project or client          Produce high level summary reports as well as detailed reports          Manage risks across all sub projects          Attach documents or links that are relevant to each risk or mitigation plan        Up             Boson iPMO includes easy-to-use document management features that enable users to store, retrieve, and use documents more easily and powerfully than the file system. The contents of the documents are captured and indexed enabling users to search and locate documents based on text, words or phrases that are contained within the document.       Key Functionalities:          Allow all team members to publish documents in the central repository.          Check-out and check-in of documents          Perform free text search on stored document (WORD, PDF, PowerPoint, and text files   only).          Audit trails of document modifications          Roll based document access          Automatic versioning          Exception reporting on slipped document due dates          Allow team members to log document progress notes          Prioritise documents based on project standards          Filter documents by status, priority, due date, manager/resource and project          Use MS SQL Server’s built in document indexing to rank documents swiftly and  accurately        Up             Change management for tracking and monitoring changes in order to maintain control and minimise disruptions related to on-time project delivery.       Key Functionalities:          Allow all team members to raise Change Requests in a central repository          Log automatic time & date stamp          Registration of Change Request          Assign Change Request priorities based on project standards          Set due dates for delivery          Log Change Request progress notes until delivery          Filter Change Request by status, rating, due date, manager/resource, project or client          Produce high level summary reports as well as detailed reports          Manage Change Requests across all sub projects          Attach documents or links that are relevant to each Change Requests management        Up             My Projects View provides up to date statistics that are relevant to each user and present key information to ensure that they are on top of their work.       Key Functionalities:          View overdue tasks, issues documents and risk mitigation          View due-today tasks, issues documents and risk mitigation          Analyse new items that have been added          Update project & task progress          Publish documents in the document repository          Log issues and update issue progress log          Raise risks and update risk mitigation strategies          Review current workload        Up             Boston iPMO provides a powerful indexed search facility to search Documents, Issues, Project Tasks, Project Risks, and Change Requests. It combines both the simplicity of the interface and the relevance of the results in the most effective manner.       Key Functionalities:          View search results grouped by Documents, Issues, Project Tasks, Project Risks, and   Change Requests for easy navigation          Advance search facility to further focus on search results          Restrict the delivery of sensitive search results to those with appropriate permission          Fine tune the search engine to deliver the most relevant information consistently and   efficiently        Up             Hardware Requirements       Combined or separate web and database server with the following recommended specifications:          P4 2.0Ghz or faster processor          1GB RAM          60 GB HDD space       Software Requirements          Windows Server 2003 or Windows 2000 Server          Microsoft SQL Server 2000 or 2005 DBMS          IIS web server          .NET platform          SMTP mail server        Up|Back to Our Products

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